MANAGEMENT

The management of the Association shall be vested in the Executive which shall consist of the officers as designated below and three representatives of each district, one of whom must represent cross-country running, one track and field athletics and one girl’s athletics. The Officers shall be elected at the Annual General Meeting of the Association to which each district shall be entitled to send ten representatives and each school be entitled to send one observer, ie. having no vote. Officers shall be elected for one year but be eligible for re-election. The Executive shall have power to co-opt and to act in an emergency not provided for in the rules. The Executive shall set up such sub-committees as are deemed necessary.

Officers

The Officers of the Association shall be:-

President and Vice-Presidents
Chairman
Vice-Chairman
Hon Secretary
Hon Assistant Secretary
Hon Treasurer
Hon Assistant Treasurer
Cross-Country Secretary
Cross-Country Assistant Secretary
Track & Field Secretary
Multi-event Organiser
Form 2 ‘Under 14’ Competition Organiser
Supplies Officer

The Executive shall have power to appoint an Hon Assistant Treasurer from its own membership if it deem this to be necessary. The person appointed will not be an officer of the Association.

Meetings

All meetings, (Annual General Meetings, extraordinary general meetings, executive meetings), shall be convened by the Hon Secretary, and each representative and observer entitled to be present shall receive fourteen days notice of such meeting, together with a statement of the business to be transacted. An extraordinary general meeting may be called by the Executive or within twenty-eight days of the receipt of a written requisition for such a meeting by a district committee, this written requisition to be accompanied by a copy of the proposals to be submitted at such a meeting. The Executive shall meet at least once annually and at other times at the discretion of the Hon Secretary or within twenty-eight days of the receipt by the Hon Secretary of a written requisition for a meeting signed by district representatives of at least ten member schools, this requisition to be accompanied by a copy of the proposals intended to be submitted at the meeting.

Quorum

For the purpose of conducting the business of the Association NINE shall constitute a quorum of the Executive and FIFTEEN voting members shall constitute a quorum at a general meeting.

Annual General Meeting

The Annual General Meeting shall be called not later than the third Friday of November each year and shall: -

Amendments

Amendments to the Constitution and Bye-Laws may be effected only at the Annual General Meeting. Amendments to the Constitution may be effected only if supported by two-thirds of those entitled to vote. Proposed amendments to the Constitution and Bye-laws must be submitted in writing to the Hon Secretary by the Third Friday of October.